[BCMA] Fwd: CALL FOR PROPOSALS: UBC iSchool Co-op - BC & Yukon Rural Libraries & Archives Funding

Moderated BCMA subscriber listserv listserv at lists.museum.bc.ca
Thu Oct 27 08:33:59 PDT 2022


Dear BCMA members,



The Call for Proposals (pasted below and attached as PDF) offers the
opportunity for BC and Yukon rural libraries and archives to apply for
special funding to support hiring UBC iSchool co-op students over a
three-year period. The application deadline for proposals is *Monday,
November 28, 2022 at 4 pm.*



Please contact me before the deadline if you have any questions about your
eligibility, or about the UBC iSchool Co-op program, and this funding
opportunity.



Best regards,

Jane



*Jane Devine Mejia, MLS*

*(Pronouns: She/Her/Hers) *Co-op Education Manager, School of Information &
MA English
Arts Co-op Program
The University of British Columbia
Traditional, ancestral, and unceded territory of the xʷməθkʷəy̓əm
(Musqueam) people
<https://indigenous.ubc.ca/indigenous-engagement/musqueam-and-ubc/>
My Office: 604 822-4510; Main Office 604 822 1529
jane.devine at ubc.ca| www.artscoop.ubc.ca | @ubcartscoop





*UBC School of Information (iSchool) Co-op Program *

*Special Funding for Rural BC and Yukon Public Libraries and Community
Archives 2023-2025*

*Call for Proposals*



*Overview*

Thanks to a generous gift from a private foundation, the UBC Arts Co-op
Program is offering funding to support four organizations (British Columbia
and Yukon public libraries and community archives that serve a population
of approximately 10,000 or fewer people) to subsidize one 4-month co-op
position for three consecutive years (2023, 2024 and 2025). The funding is
intended to support tasks and projects in a library or archives that would
not otherwise be resourced, but which are of priority to the organization
and which will benefit the community more broadly.



The Arts Co-op Program offers graduate students in the Master’s of Library
and Information Studies (MLIS), Master’s of Archival Studies (MAS), and
Dual (MAS & MLIS) degree programs the chance to add a minimum of one to a
maximum of three, 4-month, full-time, paid positions to their degrees,
adding relevant experience to their academic learning.



Since Arts Co-op launched the UBC iSchool Co-op program in 2002-2003, over
700 UBC iSchool students have completed work terms across Canada and around
the world. Accredited by the American Library Association, the UBC School
of Information is an internationally recognized professional school with
innovative programs and exceptional research productivity.



*Funding Available*

Funding available will support 4 students—one per organization—per year for
three years on a 4-month co-op in qualifying organization (see description
and chart below). The private foundation will also provide a $1,000 travel
award to each of the 4 students selected by the organization each year.



*Funding Structure*

*In Year 1*, $10,000 funding will be provided to pay 80% of the full salary
and benefits for a co-op student for each of the four organizations
selected. The host organization will pay the remaining 20%.



*In Year 2*, $6,250 funding will be provided to pay 50% of the full salary
and benefits for a co-op student. The host organization will pay the
remaining 50%.



*In Year 3*, $3,125 funding will be provided to by 25% of the full salary
and benefits for a student co-op. The host organization will pay the
remaining 75%.



A co-op student is expected to work full time for a minimum of 12 weeks and
maximum of 16 weeks, and to become a regular member of the staff team. The
most successful co-op placements are those where the student has
responsibility for specific projects and tasks, has a supervisor to support
and mentor them and provide regular feedback, along with a clear project
plan and measures of success.



The funding provided is for the student’s salary and benefits, with the
employer topping up the remainder of the student’s salary of a minimum of
$12,500 per 4-month co-op work term. It is up to the employer to set the
rate of pay based on appropriate salary scales in their organization. A
travel award of $1,000 will be provided to the student to support travel to
the work location.



       *Funding Available*

*Year 1 (80%)*

*Year 2 (50%)*

*Year 3 (25%)*

Percentage of salary for a co-op student

(full salary is $12,500/co-op)

$10,000/student

$6,250/student

$3,125/student

Travel Award ($1,000/student given directly to the student)

$1,000

$1,000

$1,000

Annual total

$11,000

$7,250

$4,125






*Proposal Requirements *Proposals should include:



   1. A brief profile of the library or archives organization and the
   community it serves
   2. An overview of the projects/tasks the student would undertake, and
   how these will enhance the work of the organization in the local community,
   as well as a brief rationale for why funds are needed to support this work.
   3. A job description that will be posted to UBC iSchool co-op students
   (if the proposal is accepted) that includes:
      1. Job title (e.g. Student Librarian, Archives Assistant)
      2. Start and end dates of the position
      3. Rate of pay
      4. Name and contact information for the person to whom students
      should address their applications
      5. Duties of the position
      6. Expected learning outcomes for the student/how the experience will
      support the student’s development as an information professional
      7. Required qualifications
      8. Preferred qualifications
      9. If possible, information about potential housing options for the
      student in your community





*Evaluation Criteria*

Proposals will be evaluated based on the following criteria:

   - Impact of the student’s projects/tasks on the local community
   - Quality and depth of the projects and potential for the student’s
   learning and professional development
   - Ability of the employer to mentor and support the student’s work and
   learning
   - Completeness of the proposal and job description
   - Capacity of the employer to top-up the grant for the student’s salary
   - Capacity of the employer to help the student find housing in the
   community



*Submission Process*

Interested organizations should email a proposal with all of the requested
information, as a PDF document, to Jane Devine Mejia, iSchool Co-op
Education Manager, *by 4 pm on Monday, November 28, 2022*, at
jane.devine at ubc.ca



*Funding Awarded*

The four selected host organizations will be informed in early January
2023. They will then work with Jane Devine Mejia to determine the timeframe
for the co-op work placements. The jobs will be posted to UBC iSchool co-op
students, who will submit their applications to the UBC Arts Co-op Office
by an agreed deadline.



Employers will receive half of the funding at the start of each co-op
position and the other half at the mid-point of each co-op position. The
chosen students will receive their travel awards in the month prior to
their co-op start date.



One hundred percent of the funding received by the host organization should
go directly to the student’s salary. If, for any reason, the student
doesn’t complete their full work term, the host organization must reimburse
UBC for any unused funds.



*Hiring Process*

The students’ applications will be sent as one consolidated PDF to the
employer contact, who will review them and decide which students to
interview. The employer will then interview the students and advise the
Co-op Office of their chosen candidate. The office will confirm the job
offer with the student.



If, for any reason, a suitable student is not found for the intended work
term, the employer will have the choice of reposting for the next term or
releasing their funding to another organization.



*Questions?*

Please contact Jane Devine Mejia at 604 822-4510 or jane.devine at ubc.ca
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