<div dir="ltr"><div class="gmail_quote"><div class="msg-6842817910657660162"><div lang="EN-CA" link="#0563C1" vlink="#954F72"><div class="m_-6842817910657660162WordSection1"><p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Dear BCMA members,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">The Call for Proposals (pasted below and attached as PDF) offers the opportunity for BC and Yukon rural libraries and archives to apply for special funding to support hiring
UBC iSchool co-op students over a three-year period. The application deadline for proposals is
<b>Monday, November 28, 2022 at 4 pm.</b><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Please contact me before the deadline if you have any questions about your eligibility, or about the UBC iSchool Co-op program, and this funding opportunity.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Best regards,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Jane<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002145;background:white">Jane Devine Mejia, MLS</span></b><span style="font-size:12.0pt;color:#002145">
<br>
</span><i><span lang="EN-US" style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">(Pronouns: She/Her/Hers)<br>
</span></i><span lang="EN-US" style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">Co-op Education Manager, School of Information & MA English<i><br>
</i></span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002145;background:white">Arts Co-op Program</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002145"><br>
<span style="background:white">The University of British Columbia </span><br>
</span><a href="https://indigenous.ubc.ca/indigenous-engagement/musqueam-and-ubc/" target="_blank"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;background:white">Traditional, ancestral, and unceded territory of the xʷməθkʷəy̓əm (Musqueam)
people</span></a><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002145;background:white"><br>
My Office: </span><span style="font-size:12.0pt;font-family:"Arial",sans-serif">604 822-4510;</span><span style="font-size:10.5pt;font-family:"Arial",sans-serif">
</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002145;background:white">Main Office 604 822 1529</span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002145"><br>
</span><a href="mailto:jane.devine@ubc.ca" target="_blank"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;background:white">jane.devine@ubc.ca</span></a><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002145;background:white">|
</span><a href="http://www.artscoop.ubc.ca/" target="_blank"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002145;background:white">www.artscoop.ubc.ca</span></a><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002145">
| </span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black;background:white">@ubcartscoop</span><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><b>UBC School of Information (iSchool) Co-op Program
<u></u><u></u></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b>Special Funding for Rural BC and Yukon Public Libraries and Community Archives 2023-2025<u></u><u></u></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b>Call for Proposals<u></u><u></u></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><u></u> <u></u></b></p>
<p class="MsoNormal"><b>Overview<u></u><u></u></b></p>
<p class="MsoNormal">Thanks to a generous gift from a private foundation, the UBC Arts Co-op Program is offering funding to support four organizations (British Columbia and Yukon public libraries and community archives that serve a population of approximately
10,000 or fewer people) to subsidize one 4-month co-op position for three consecutive years (2023, 2024 and 2025). The funding is intended to support tasks and projects in a library or archives that would not otherwise be resourced, but which are of priority
to the organization and which will benefit the community more broadly.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">The Arts Co-op Program offers graduate students in the Master’s of Library and Information Studies (MLIS), Master’s of Archival Studies (MAS), and Dual (MAS & MLIS) degree programs the chance to add a minimum of one to a maximum of three,
4-month, full-time, paid positions to their degrees, adding relevant experience to their academic learning.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Since Arts Co-op launched the UBC iSchool Co-op program in 2002-2003, over 700 UBC iSchool students have completed work terms across Canada and around the world. Accredited by the American Library Association, the UBC School of Information
is an internationally recognized professional school with innovative programs and exceptional research productivity.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>Funding Available<u></u><u></u></b></p>
<p class="MsoNormal">Funding available will support 4 students—one per organization—per year for three years on a 4-month co-op in qualifying organization (see description and chart below). The private foundation will also provide a $1,000 travel award to each
of the 4 students selected by the organization each year.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>Funding Structure<u></u><u></u></b></p>
<p class="MsoNormal"><u>In Year 1</u>, $10,000 funding will be provided to pay 80% of the full salary and benefits for a co-op student for each of the four organizations selected. The host organization will pay the remaining 20%.<b><u></u><u></u></b></p>
<p class="MsoNormal"><b><u></u> <u></u></b></p>
<p class="MsoNormal"><u>In Year 2</u>, <span style="color:black">$6,250 </span>funding will be provided to pay 50% of the full salary and benefits for a co-op student. The host organization will pay the remaining 50%.<b><u></u><u></u></b></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u>In Year 3</u>, $<span style="color:black">3,125</span> funding will be provided to by 25% of the full salary and benefits for a student co-op. The host organization will pay the remaining 75%.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">A co-op student is expected to work full time for a minimum of 12 weeks and maximum of 16 weeks, and to become a regular member of the staff team. The most successful co-op placements are those where the student has responsibility for specific
projects and tasks, has a supervisor to support and mentor them and provide regular feedback, along with a clear project plan and measures of success.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">The funding provided is for the student’s salary and benefits, with the employer topping up the remainder of the student’s salary of a minimum of $12,500 per 4-month co-op work term. It is up to the employer to set the rate of pay based
on appropriate salary scales in their organization. A travel award of $1,000 will be provided to the student to support travel to the work location.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<table border="0" cellspacing="0" cellpadding="0" width="634" style="width:475.2pt;border-collapse:collapse">
<tbody>
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<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">
<b>Funding Available</b></span><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.35pt;border:solid windowtext 1.0pt;border-left:none;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><b><span style="color:black">Year 1 (80%)</span></b><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.35pt;border:solid windowtext 1.0pt;border-left:none;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><b><span style="color:black">Year 2 (50%)</span></b><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.4pt;border:solid windowtext 1.0pt;border-left:none;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><b><span style="color:black">Year 3 (25%)</span></b><u></u><u></u></p>
</td>
</tr>
<tr>
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<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">Percentage of salary for a co-op student</span><u></u><u></u></p>
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">(full salary is $12,500/co-op)</span><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">$10,000/student</span><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">$6,250/student</span><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.4pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">$3,125/student</span><u></u><u></u></p>
</td>
</tr>
<tr>
<td width="208" valign="top" style="width:156.1pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">Travel Award ($1,000/student given directly to the student)</span><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">$1,000</span><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">$1,000</span><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.4pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">$1,000</span><u></u><u></u></p>
</td>
</tr>
<tr>
<td width="208" valign="top" style="width:156.1pt;border:solid windowtext 1.0pt;border-top:none;background:#dfdfdf;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">Annual total</span><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#dfdfdf;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">$11,000</span><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#dfdfdf;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">$7,250</span><u></u><u></u></p>
</td>
<td width="142" valign="top" style="width:106.4pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background:#dfdfdf;padding:0cm 5.4pt 0cm 5.4pt">
<p class="MsoNormal" style="margin-right:13.7pt"><span style="color:black">$4,125</span><u></u><u></u></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="color:#1f497d"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>Proposal Requirements<br>
</b>Proposals should include:<b><u></u><u></u></b></p>
<p class="MsoNormal"><u></u> <u></u></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="m_-6842817910657660162MsoListParagraphCxSpFirst" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">A brief profile of the library or archives organization and the community it serves<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">An overview of the projects/tasks the student would undertake, and how these will enhance the work of the organization in the local community, as well as a brief rationale for why
funds are needed to support this work.<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">A job description that will be posted to UBC iSchool co-op students (if the proposal is accepted) that includes:<u></u><u></u></span>
<ol style="margin-top:0cm" start="1" type="a">
<li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Job title (e.g. Student Librarian, Archives Assistant)<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Start and end dates of the position<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rate of pay<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Name and contact information for the person to whom students should address their applications<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Duties of the position
<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Expected learning outcomes for the student/how the experience will support the student’s development as an information professional<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Required qualifications<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Preferred qualifications<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">If possible, information about potential housing options for the student in your community
<u></u><u></u></span></li></ol>
</li></ol>
<p class="m_-6842817910657660162MsoListParagraphCxSpLast"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><br clear="all" style="page-break-before:always">
</span></b>
<p class="MsoNormal"><b><u></u> <u></u></b></p>
<p class="MsoNormal"><b>Evaluation Criteria<u></u><u></u></b></p>
<p class="MsoNormal">Proposals will be evaluated based on the following criteria:<u></u><u></u></p>
<ul style="margin-top:0cm" type="disc">
<li class="m_-6842817910657660162MsoListParagraphCxSpFirst" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Impact of the student’s projects/tasks on the local community<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Quality and depth of the projects and potential for the student’s learning and professional development<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Ability of the employer to mentor and support the student’s work and learning<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Completeness of the proposal and job description<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpMiddle" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Capacity of the employer to top-up the grant for the student’s salary<u></u><u></u></span></li><li class="m_-6842817910657660162MsoListParagraphCxSpLast" style="margin-left:0cm">
<span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Capacity of the employer to help the student find housing in the community<u></u><u></u></span></li></ul>
<p class="MsoNormal"><b><u></u> <u></u></b></p>
<p class="MsoNormal"><b>Submission Process<u></u><u></u></b></p>
<p class="MsoNormal">Interested organizations should email a proposal with all of the requested information, as a PDF document, to Jane Devine Mejia, iSchool Co-op Education Manager,
<b>by 4 pm on Monday, November 28, 2022</b>, at <a href="mailto:jane.devine@ubc.ca" target="_blank">
jane.devine@ubc.ca</a><u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>Funding Awarded<u></u><u></u></b></p>
<p class="MsoNormal">The four selected host organizations will be informed in early January 2023. They will then work with Jane Devine Mejia to determine the timeframe for the co-op work placements. The jobs will be posted to UBC iSchool co-op students, who
will submit their applications to the UBC Arts Co-op Office by an agreed deadline.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Employers will receive half of the funding at the start of each co-op position and the other half at the mid-point of each co-op position. The chosen students will receive their travel awards in the month prior to their co-op start date.
<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span lang="EN-US">One hundred percent of the funding received by the host organization should go directly to the student’s salary. If, for any reason, the student doesn’t complete their full work term, the host organization
must reimburse UBC for any unused funds.<u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>Hiring Process<u></u><u></u></b></p>
<p class="MsoNormal">The students’ applications will be sent as one consolidated PDF to the employer contact, who will review them and decide which students to interview. The employer will then interview the students and advise the Co-op Office of their chosen
candidate. The office will confirm the job offer with the student.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">If, for any reason, a suitable student is not found for the intended work term, the employer will have the choice of reposting for the next term or releasing their funding to another organization.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>Questions?<u></u><u></u></b></p>
<p class="MsoNormal">Please contact Jane Devine Mejia at 604 822-4510 or <a href="mailto:jane.devine@ubc.ca" target="_blank">
jane.devine@ubc.ca</a><u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
</div>
</div>
</div></div></div>