<div dir="ltr"><div dir="ltr"><div>Hi Michael,</div><div><br></div><div><font face="arial, sans-serif">I'll second what </font><font face="arial, sans-serif" style="">Gwyneth said - avoid accessioning things and making decisions later. You'll just end up causing yourself more work and a bigger headache by having to deaccession things down the road. Weeding is all part of the archival process, so if there isn't a justification for the entire collection to be accessioned, I would weed what wasn't relevant and keep what was. Your collections policy has been developed for a reason and should be the guiding principle in deciding what gets entered into your permanent collection and make the most of limited space, resources, and staff time to care for the items. </font></div><div><font face="arial, sans-serif" style=""><br></font></div><div><font face="arial, sans-serif" style="">While I would love to keep everything from every Rosslander ever - it's not possible. So while a collection of say American stamps is cool and collected by someone in Rossland, it wouldn't fully meet my collecting mandate of preserving Rossland specific history and I wouldn't be selecting it as something to be accessioned into our archive. We have an education/display collection that gives me a little bit of flexibility to keep some things that don't exactly meet our mandate, but for the most part I try to keep that collection aligned with our permanent collection.</font></div><div><span style="font-family:arial,sans-serif"><br></span></div><div><font face="arial, sans-serif">If there is ever something that I can't make a decision on, I take it to my Collections Committee (made up of staff from a different department and board members) and get some outside perspectives. </font></div><div><font face="arial, sans-serif"><br></font></div><div><font face="arial, sans-serif">Hope this helps and would be happy to talk more if you would like.</font></div><div><br></div><div><font face="arial, sans-serif"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div style="color:rgb(34,34,34)"><div><span style="background-color:transparent"><font face="arial, sans-serif" color="#000000"><b>Sara Wright </b>(</font></span><span style="background-color:transparent"><font face="arial, sans-serif" color="#000000"><a href="https://equity.ubc.ca/resources/gender-diversity/pronouns/" style="color:rgb(17,85,204)" target="_blank">she/her</a>)</font></span></div><div><span style="background-color:transparent;white-space:pre-wrap"><b><font face="arial, sans-serif" color="#000000">Collections Manager</font></b></span></div></div><div style="color:rgb(34,34,34)"><div><b>Rossland Museum & Discovery Centre</b></div><div><div>PO Box 26 - 1100 Hwy 3B</div><div>Rossland, BC V0G 1Y0</div><div><b>250-362-7722 (888-448-7444)<br></b></div><div>We acknowledge that we live and work on unceded Sinixt tmxʷúlaʔxʷ (homeland).</div><div><div><img width="96" height="81" src="https://ci3.googleusercontent.com/mail-sig/AIorK4xnH1NWhSIpwV-ul9mJ9g-ynCot5-TOTp3y4uiLaJmlM8oWK1J3Pk66taNCb0nhlc97Hz4g6Cw"></div>We are open year-round!</div><span style="color:rgb(26,26,26);font-size:13px;white-space:pre-wrap"><font face="arial, sans-serif">OPEN Tuesdays to Sundays, 10 am to 5 pm</font></span><span style="color:rgb(26,26,26);font-size:13px;white-space:pre-wrap"><font face="arial, sans-serif">
</font></span>Find more details on our <a href="https://www.rosslandmuseum.ca/" style="color:rgb(17,85,204)" target="_blank">website</a>.<br>Find us on <a href="https://www.facebook.com/rosslandmuseum" style="color:rgb(17,85,204)" target="_blank">Facebook</a> and <a href="https://www.instagram.com/rosslandmuseum/" style="color:rgb(17,85,204)" target="_blank">Instagram</a>!</div><div><a href="https://rosslandmuseum.ca/newsletter" target="_blank">Subscribe </a>to our biweekly E-Newsletter!</div></div></div></div></div></font></div></div><font face="arial, sans-serif"><br></font></div><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">On Mon, May 11, 2026 at 11:29 AM Moderated BCMA subscriber listserv <<a href="mailto:listserv@lists.museum.bc.ca">listserv@lists.museum.bc.ca</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div class="msg-4100580371038153882">
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<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins">Good morning Michael,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins">We have also dealt with a very large book collection at the Museum & Archives of Vernon, and based on our experience, I would be cautious about accessioning all
of the books unless there is a compelling reason to preserve the collection as a whole for contextual or provenance purposes, as Petra mentioned.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins">We recently completed a major book deaccessioning and weeding project that took over two years, including substantial volunteer time. Many of the books had never
been fully catalogued with DDC numbers or added to our library database, and with a large portion stored on back shelves, they were not easily discoverable or actively used. Over time, the library became quite unwieldy and occupied space that could otherwise
have been used more effectively.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins">Our approach was to retain books with strong local relevance, significant provenance, or clear research value connected to our mandate.
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins">In your case, I wonder if keeping a representative selection tied to the donor as a collection may be more practical than retaining the entire library intact,
unless there is a particularly strong reason to do so.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins">We were fortunate to work with a local rare books dealer who accepted materials outside our collecting priorities in exchange for a donation to the institution.
Depending on the terms of the original donation, there may be a similar option available locally that could help reduce the burden of storage and processing while still benefiting the Sidney Museum & Archives.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins">Best,<br>
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<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins">Gwyneth Evans (she/her)<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins">Archives Manager<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins">BAHons, MLIS<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins"><img width="500" height="140" style="width: 5.2083in; height: 1.4583in;" id="m_-4100580371038153882Picture_x0020_2000712945" src="cid:ii_19e22fff4914cff312"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:8pt;font-family:Poppins">I would like to respectfully acknowledge that I am sending this email today, as well as working, living, and playing, on the Traditional, Ancestral, and Unceded territory of
the syilx People. As a visitor on this land, I strive to deepen my understanding of the local Indigenous communities, including the syilx and secwepemc People, and I commit to reframing my responsibilities to land and community.
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Poppins"><u></u> <u></u></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:11pt;font-family:Calibri,sans-serif">From:</span></b><span lang="EN-US" style="font-size:11pt;font-family:Calibri,sans-serif"> Listserv <<a href="mailto:listserv-bounces@lists.museum.bc.ca" target="_blank">listserv-bounces@lists.museum.bc.ca</a>>
<b>On Behalf Of </b>Moderated BCMA subscriber listserv<br>
<b>Sent:</b> May 6, 2026 1:49 PM<br>
<b>To:</b> <a href="mailto:listserv@lists.museum.bc.ca" target="_blank">listserv@lists.museum.bc.ca</a><br>
<b>Subject:</b> Re: [BCMA] Looking for advice: private library collection donations<u></u><u></u></span></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Hi Michael,<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Ouf, I empathize with your situation.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">It sounds like your peers think the entire collection tells a story that should be kept together. However, I get the impression that the collection's provenance is questionable.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Some things I am wondering about the collection: Do you know much about the donor? Was it donated by a prominent community member? (Ie. someone with specialist knowledge who utilized these books in their work.) Does removing some titles
negatively impact the context? Is the context known or just assumed? Is the donor still alive and can they review it with you to contextualize the seemingly irrelevant titles?<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">It's a complex issue, but I think you are right to turn to your collections policy. Every item we accept into our collections requires time, space, and materials - precious resources that ultimately cost money. If the material does not
fit the criteria laid out in your policy, is it a responsible decision to retain it?<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Best of luck,<u></u><u></u></p>
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<p class="MsoNormal">Petra<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">On Wed, May 6, 2026 at 11:58<span style="font-family:Arial,sans-serif"> </span>AM Moderated BCMA subscriber listserv <<a href="mailto:listserv@lists.museum.bc.ca" target="_blank">listserv@lists.museum.bc.ca</a>> wrote:<u></u><u></u></p>
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<blockquote style="border-width:medium medium medium 1pt;border-style:none none none solid;border-color:currentcolor currentcolor currentcolor rgb(204,204,204);padding:0cm 0cm 0cm 6pt;margin-left:4.8pt;margin-right:0cm">
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<p class="MsoNormal">Good morning BCMA colleagues,<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Sidney Museum has for a while now been tasked with processing a large collection of books, donated several years ago by a single donor that was evidently their personal library collection.<u></u><u></u></p>
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<p class="MsoNormal">We now need to decide how we want to approach dealing with this collection,which consists of at least ten bankers' boxes filled with books ranging from Canadian history to old Sears' sales catalogues. We don't have an abundance of available storage
space, either in our museum or archives collections rooms. What's more, many of the books have no direct connection with our collecting mandate in and around the Saanich Peninsula. So, as per our Collections Policy, we don't have a concrete justification to
accession them even if we did have ample room.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">There are some misgivings among our collections personnel on breaking up the collection (i.e. accessioning those that are relevant, and transferring the rest) vs. accessioning it all and then reviewing later.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">If anyone has run into a similar challenge and found a workable solution, I would love to hear from you!<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Any guidance would be greatly appreciated.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Best,<u></u><u></u></p>
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<p class="MsoNormal">Michael Goodchild<u></u><u></u></p>
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<p class="MsoNormal"><span class="m_-4100580371038153882gmailsignatureprefix">-- </span><u></u><u></u></p>
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<p class="MsoNormal">Michael Goodchild, BA, MMST.<br>
Executive Director,<br>
Sidney Museum & Archives<u></u><u></u></p>
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<p class="MsoNormal">He/His<u></u><u></u></p>
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<p class="MsoNormal"><b>Address</b>: <a href="https://www.google.com/maps/place/Sidney+Museum/@48.6487465,-123.3993606,15z/data=!4m2!3m1!1s0x0:0xb4d51ead688151b7?sa=X&ved=2ahUKEwjdsI_Wmav4AhUtD0QIHRhkAVYQ_BJ6BAhCEAU" target="_blank"><span style="font-size:10.5pt;font-family:Arial,sans-serif;color:rgb(34,34,34)">2423
Beacon Ave L-3, Sidney, BC V8L 1X5</span></a><br>
<b>Tel</b>: 250-655-6355<u></u><u></u></p>
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<p class="MsoNormal"><b>Mobile</b>: 1-403-585-7938<br>
<b>Email</b>: <a href="mailto:director@sidneymuseum.ca" target="_blank">director@sidneymuseum.ca</a> <br>
<b>Web</b>: <a href="https://sidneymuseum.ca/" target="_blank">https://sidneymuseum.ca/</a><u></u><u></u></p>
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<p class="MsoNormal"><br>
<i><span style="font-family:Arial,sans-serif;color:black">We respectfully acknowledge the Sidney Museum & Archives has been shaped by the colonial history of Canada, and is located in Sidney/SETINES on the traditional territory of the W̱SÁNEĆ People, including
the </span><span style="color:rgb(34,34,34)">BO</span></i><i><span style="font-family:Calibri,sans-serif;color:rgb(34,34,34)">Ḱ</span><span style="color:rgb(34,34,34)">EĆEN (Pauquachin), S</span></i><i><span style="font-family:Calibri,sans-serif;color:rgb(34,34,34)">Ⱦ</span><span style="color:rgb(34,34,34)">Á,UTW</span></i><i><span style="font-family:Arial,sans-serif;color:rgb(34,34,34)">̱</span><span style="color:rgb(34,34,34)">
(Tsawout), MÁLEXEŁ (Malahat), W</span></i><i><span style="font-family:Arial,sans-serif;color:rgb(34,34,34)">̱</span><span style="color:rgb(34,34,34)">JO</span></i><i><span style="font-family:Calibri,sans-serif;color:rgb(34,34,34)">Ƚ</span><span style="color:rgb(34,34,34)">E</span></i><i><span style="font-family:Calibri,sans-serif;color:rgb(34,34,34)">Ƚ</span><span style="color:rgb(34,34,34)">P
(Tsartlip) and W</span></i><i><span style="font-family:Arial,sans-serif;color:rgb(34,34,34)">̱</span><span style="color:rgb(34,34,34)">SÍ</span></i><i><span style="font-family:Calibri,sans-serif;color:rgb(34,34,34)">Ḵ</span><span style="color:rgb(34,34,34)">EM (Tseycum) Firs</span></i><span style="color:rgb(34,34,34)">t
Nations.</span><i><span style="font-family:Arial,sans-serif;color:black"> We understand that territory acknowledgment is just one part of Reconciliation, and the museum continues to work towards other ways that we can participate in Reconciliation alongside
Indigenous communities.</span></i><u></u><u></u></p>
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<p class="MsoNormal">_______________________________________________<br>
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<p class="MsoNormal"><b><span style="font-size:7.5pt;font-family:Arial,sans-serif;color:rgb(212,0,120)">Petra Höller
</span></b><b><span style="font-size:7.5pt;font-family:Arial,sans-serif;color:rgb(153,153,153)">(<i>They/She)</i></span><u></u><u></u></b></p>
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<p class="MsoNormal"><b><span style="font-size:7.5pt;font-family:Arial,sans-serif">Summerland Museum and Archives</span></b><b><span style="font-family:Arial,sans-serif"><u></u><u></u></span></b></p>
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<p class="MsoNormal"><span style="font-size:7.5pt;font-family:Arial,sans-serif">(250) 494-9395</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:7.5pt;font-family:Roboto;color:rgb(51,51,51)">The Summerland Museum and Archives respectfully acknowledges
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that we are situated on the unceded and ancestral territory of the Syilx Peoples.</span><span style="font-size:10.5pt;font-family:Roboto;color:rgb(51,51,51)"><u></u><u></u></span></p>
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