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Hi All,</div>
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Coquitlam Heritage is looking for an Administrative Coordinator to join our team.</div>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Job Description:</span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">We’re looking for a positive, focused, creative person to support the Executive Director with financial,
grant-related, and everyday tasks, support the Communications Manager with grant budgeting, and the Programme Manager with scheduled tour bookings and coordination. This would suit somebody who enjoys working independently while connected to a great, supportive
team. You have a penchant for numbers, and you love to read the stories within the spreadsheets. You also understand how to work a budget and how to support team members in managing their allotted funds.<o:p> </o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Coquitlam Heritage aims to build a team that reflects the immense diversity of residents found in
Coquitlam. As such, we encourage interested, qualified applicants, especially those from IBPOC and LGBTQ communities, to submit a resume and short cover letter. Every resume will be read. We will be contacting those applicants we’d like to interview. We would
love to fill this position by early July. Two weeks of training will be supplied, beginning July 18, 2022.<o:p> </o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin"><o:p> </o:p></span></p>
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<b><span style="font-size:12.0pt;mso-bidi-font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA">Responsibilities<o:p> </o:p></span></b></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA">The position of Administrative Coordinator includes the following responsibilities:<o:p> </o:p></span></p>
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<li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Bookkeeping (Sage 50 Pro) and payroll (Payworks) for the organization;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Preparing financial reports, including project- and grant-specific reports;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Grant budget administration and writing support;
<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">General information management and research, some of it confidential and sensitive;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Working with vendors and coordinating facility management;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Office administration and technical support;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Supporting the programming department with tour bookings, invoicing, and collection;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Prepare documents for the Board meetings, including minutes, agendas, and supporting reports;
<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Coordinating our tourism booth;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Scheduling Heritage Assistants; and<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ascii-theme-font:minor-latin;mso-hansi-theme-font:minor-latin;mso-bidi-theme-font:minor-latin">Other duties as assigned by the Executive Director.<o:p> </o:p></span></li></ul>
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<b><span style="font-size:12.0pt;mso-bidi-font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA"><o:p> </o:p></span></b></p>
<b><span style="font-size:12.0pt;mso-bidi-font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-ansi-language:EN-CA;mso-fareast-language:EN-CA;mso-bidi-language:AR-SA"><br style="mso-special-character:line-break;page-break-before:always">
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<b><span style="font-size:12.0pt;mso-bidi-font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA"><o:p> </o:p></span></b></p>
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<b><span style="font-size:12.0pt;mso-bidi-font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA">Skills and Characteristics Required for Success<o:p> </o:p></span></b></p>
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<li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Strong bookkeeping skills;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Comfort working with numbers;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Budgeting, reporting, and grant-writing experience;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Organized and works well independently but fits nicely into a close team;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Thoughtful, flexible, and creative with problem solving;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Kind demeanor and good working with those of different personalities;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Strong technical skills are an asset;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Must pass a criminal record check;<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Additional language is an asset; and<o:p> </o:p></span></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Experience in the non-profit sector an asset.<o:p> </o:p></span></li></ul>
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<b><span style="font-size:12.0pt;mso-bidi-font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA"><o:p> </o:p></span></b></p>
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<b><span style="font-size:12.0pt;mso-bidi-font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA">Hours<o:p> </o:p></span></b></p>
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<li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">30 hours per week;</span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA"><o:p> </o:p></span></b></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">$22 per hour;</span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA"><o:p> </o:p></span></b></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Three paid weeks of vacation per year;</span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA"><o:p> </o:p></span></b></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Inclusion into the extended medical and pension plan after passing three month probationary period;</span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA"><o:p> </o:p></span></b></li><li><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Schedule set in consultation with Executive Director.</span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA"><o:p> </o:p></span></b></li></ul>
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<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA"><o:p> </o:p></span></b></p>
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<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA">To Apply<o:p> </o:p></span></b></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA;mso-bidi-font-weight:bold">Submit a resume and short cover letter to Candrina Bailey (cbailey@coquitlamheritage.ca) by Tuesday,
July 5, 2022. Shortlisted candidates will be invited for an interview over the following two weeks.</span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-font-family:"Times New Roman";mso-fareast-language:EN-CA"><o:p> </o:p></span></b></p>
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<div style="margin:0px; font-family:Calibri,Arial,Helvetica,sans-serif; text-align:start; background-color:rgb(255,255,253)">
<font size="3" face="Times New Roman,serif"><span style="margin:0px; font-size:12pt; background-color:rgb(255,255,253)"><font color="black" face="Calibri,sans-serif"><span lang="en-US" style="margin:0px">Jenna Masuhara</span></font><font color="black" size="1" face="Calibri,sans-serif"><span lang="en-US" style="margin:0px; font-size:8pt"></span></font></span></font></div>
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<font size="3" face="Times New Roman,serif"><span style="margin:0px; font-size:12pt; background-color:rgb(255,255,253)"><font color="black" size="2" face="Century Gothic,sans-serif"><span lang="en-US" style="margin:0px; font-size:11pt"><b>Administrative Coordinator<br>
</b></span><span lang="en-US" style="margin:0px; font-size:11pt; font-family:Calibri,Helvetica,sans-serif">Pronouns: they, them</span><span lang="en-US" style="margin:0px; font-size:11pt"><b><br>
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<font size="3" face="Times New Roman,serif"><span style="margin:0px; font-size:12pt; background-color:rgb(255,255,253)"><font color="black" size="2" face="Century Gothic,sans-serif"><span lang="en-US" style="margin:0px; font-size:11pt"><b><br>
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<font size="3" face="Times New Roman,serif"><span style="margin:0px; font-size:12pt; background-color:rgb(255,255,253)"><font color="#31849B" face="Century Gothic,sans-serif"><span lang="en-US" style="margin:0px; font-family:Calibri,Helvetica,sans-serif"><b>Coquitlam
Heritag</b></span><span lang="en-US" style="margin:0px"><b><span style="margin:0px; font-family:Calibri,Helvetica,sans-serif">e</span><span style="margin:0px"><span> </span></span><span style="margin:0px; font-family:Calibri,Helvetica,sans-serif">at Mackin
House</span></b></span></font></span></font></div>
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<font size="3" face="Times New Roman,serif"><span style="margin:0px; font-size:12pt; background-color:rgb(255,255,253)"><font color="black" size="2" face="Century Gothic,sans-serif"><span style="margin:0px; font-size:10pt; font-family:Calibri,Helvetica,sans-serif">1116
Brunette Ave | Coquitlam BC | V3K 1G2</span></font></span></font></div>
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<font size="3" face="Times New Roman,serif"><span style="margin:0px; font-size:12pt; background-color:rgb(255,255,253)"><font color="black" size="2" face="Century Gothic,sans-serif"><span lang="en-US" style="margin:0px; font-size:10pt; font-family:Calibri,Helvetica,sans-serif">604-516-6151</span></font></span></font></div>
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<font size="3" face="Times New Roman,serif"><span style="margin:0px; font-size:12pt; background-color:rgb(255,255,253)"><a href="http://www.coquitlamheritage.ca/" target="_blank" rel="noopener noreferrer" style="margin:0px"><font size="2" face="Century Gothic,sans-serif"><span lang="en-US" style="margin:0px; font-size:10pt"><font color="#0563C1"><span style="margin:0px; font-family:Calibri,Helvetica,sans-serif">www.coquitlamheritage.ca</span></font></span></font></a><br>
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<i><span style="margin:0px; font-size:10pt">We are located on the unceded, traditional territories of the Kwikwetlem First Nation.</span></i></div>
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<font face="Times New Roman,serif"><span style="margin:0px; font-size:10pt; font-family:"Calibri Light","Helvetica Light",sans-serif">I'm usually in the office on Monday to Thursday.</span></font></div>
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