[BCMA] Operations Coordinator Job Posting | Nikkei National Museum & Cultural Centre

[Moderated BCMA subscriber listserv]

*JOB POSTING*

*Operations Coordinator (contract)*Nikkei National Museum & Cultural Centre
6688 Southoaks Crescent, Burnaby BC V5E4M7
604.777.7000
Start of employment: April 2025 (1 year term)
Hours: 9:30 am – 5pm Monday to Friday (with occasional adjustments to
accommodate special events).
Salary: $19.35 per hour

*Who we are:*
The Nikkei National Museum & Cultural Centre (NNMCC) is located on the
traditional, ancestral, and unceded territories of the Coast Salish
Peoples; and in particular, the xʷməθkʷəy̓əm Musqueam, Sḵwxwú7mesh ̱
Úxwumixw Squamish, səlilw� ətaɁɬ Tsleil-Waututh, and kʷikʷəƛ̓ əm Kwikwetlem
First Nations territories. The NNMCC’s mission is to honour, preserve and
share the history and heritage of Japanese Canadians and Japanese culture
in Canada. We fulfill our mission through exhibits, cultural and
educational programs, special events, archival preservation and research,
and community partnerships.


*Job Description:*The Operations Supervisor assists with the overall
logistics and administration of all aspects of NNMCC operations including
(but not limited to) rentals & events, maintenance & safety, administration
& HR, and general business activities.


*What you’ll do (duties):*
OPERATIONS
• Management and tracking of building access implements (keys, fobs, alarm
codes, etc).
• Management and tracking of facility IT gear (desktops, laptops, phones,
printers, etc)
• Assist with the coordination of IT services
• Assist with the scheduling of Facilities Staff and volunteers
• Assists with training and supervision of Facility Staff members
• Assist with the operational side of onboarding of new staff (computer
assignments, account setups, access codes, etc)
• Assist with basic internal IT tasks & trouble shooting (computer setups,
email account creations, user groups, etc)
• Assist with the implementation and upkeep of workplace safety systems and
training
• Open and/or close the facility outside normal operating hours as
operational needs dictate

RENTALS & EVENTS
• Assist Rentals Coordinator with sales (client walkthroughs, answering
inquiries, preparing quotes. etc).
• Assist Rentals Coordinator with setup back end (Event Pro booking, rooms
layouts. event specs & requirements, catering & vendor coordination, client
follow ups, rental agreements, etc)

• Coordinate the setup of rooms as per rental, event, or program customer
description and reset room after room use is complete.
• Coordinates the distribution of rentals & event documents (room layouts,
check in/check out sheets, event schedules, etc).

ADMINISTRATIVE
• Monitors labour hours reporting for accuracy & completeness, and ensuring
timesheets are submitted to accounting in a timely manner
• Assist with covering receptionist duties, inclusive of answering and
screening calls, greeting visitors, gift shop sales, receiving deliveries,
program and event payments, etc as needed
• Coordinates the submission of purchase requests, expense reports, and
mileage reports from Operations staff
• Assist with the preparation and submission of grant applications and
reporting.

MAINTENANCE
• Assist with the coordination of maintenance & upkeep services (gardeners,
cleaners, HVAC, elevator, etc) Assist with covering receptionist duties,
inclusive of answering and screening calls, greeting visitors, gift shop
sales, receiving deliveries, program and event payments, etc as needed
• Assist with the contacting and scheduling of repair persons for facility
repairs and maintenance.
• Manages and maintains annual facility maintenance schedule and tracking.
• Assists with the scheduling of OHS meetings, and the preparation of
agendas and minutes
• Assists with light cleaning and minor repairs as needed
• Other duties as required

*Who you are (qualifications):*
Candidates will be chosen based on their skill level and ability;
therefore, we welcome all applicants regardless of race, gender, or
disability. We invite individuals who reflect the diversity of our visitors
to apply. In accordance with the British Columbia Accessibility Act, a
request for accommodation will be considered throughout the hiring process.

• Must be a Canadian citizen, permanent resident, or hold refugee status in
Canada and be between the ages of 16 and 30
• Are legally entitled to work in Canada.
• Are a college or university graduate (certificate, bachelor's, master's
or doctorate)
• Previous experience in operations or facility coordination, either
through internships, volunteer work or prior employment, would be an asset
• Good level of computer literacy, including spreadsheets, communication
tools, and email.
• A collaborative team player, able to work independently and as a team.
• Organized and detail-oriented, flexible, and able to multi-task.
• A creative mindset to contribute innovative ideas and solutions,
enhancing the overall quality of events, programs and other projects.
• Knowledge of or interest in Canadian History/Japanese Canadian
History/Japanese Culture.
• Japanese language ability is an asset.

Note: this position depends on grant funding through Young Canada Works.


*How to apply:*
Please forward resume and cover letter by email to:
Mike Ogawa, Operations Manager at - hr at nikkeiplace.org with subject
“Operations Coordinator”. Applications will be accepted until the position
is filled.

We appreciate all applicants for their interest. However, only those
selected for an interview will be contacted. Thank you for considering a
role with us.


*Location:*The Nikkei National Museum & Cultural Centre is located in the
heart of Metro Vancouver, a 10 minute walk from the Edmonds Skytrain
station, with easy access by public transit and car. There is free parking
underground. Nearby attractions include the Shadbolt Centre for the Arts,
the Burnaby Village Museum, the Burnaby Art Gallery, and the Edmonds
Community Centre. Metrotown Mall is 3km away and downtown Vancouver is 20km
away.
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